Privacy Policy
Effective Date: May 16, 2025
KGS Studios, San Antonio, Texas
At KGS Studios, we craft your legacy with trust, ensuring your personal information is protected with the utmost care. This Privacy Policy outlines how we collect, use, and safeguard your data during portrait sessions and limited edition print purchases. Please read this policy carefully to understand what we do with the information we collect.
Table of Contents
-
1. What Information Do We Collect?
-
2. How Do We Use Your Information?
-
3. Will Your Information Be Shared with Anyone?
-
4. Do We Use Cookies and Other Tracking Technologies?
-
5. How Long Do We Keep Your Information?
-
6. How Do We Keep Your Information Safe?
-
7. What Are Your Privacy Rights?
-
8. Do We Make Updates to This Policy?
-
9. How Can You Contact Us About This Policy?
​​​​​​
1. What Information Do We Collect? {#infocollect}
Personal Information You Disclose to Us
In Short: We collect personal information that you provide to us.
We collect personal information you voluntarily provide when you book a portrait session, purchase limited edition prints, or contact us. The information we collect depends on your interactions with us and includes:
Portrait Sessions
-
Names, contact details (e.g., email, phone), session preferences.
-
Device data (e.g., IP address, browser type) and geolocation data (based on IP address) via forms, phone, in-person bookings, cookies, and analytics.
Limited Edition Prints
-
Names, contact details, payment info, order details.
-
Device data (e.g., IP address, browser type) and geolocation data (based on IP address) via Wix forms, cookies, and analytics.
All personal information you provide must be true, complete, and accurate, and you must notify us of any changes.
2. How Do We Use Your Information? {#infouse}
In Short: We process your information for purposes based on legitimate business interests, contract fulfillment, legal obligations, and your consent.
We use personal information for the following purposes:
-
Portrait Sessions: To schedule sessions, process orders, improve services, and send marketing emails (with opt-out options).
-
Limited Edition Prints: To process orders, ship prints, improve services, and send marketing emails (with opt-out options).
3. Will Your Information Be Shared with Anyone? {#infoshare}
In Short: We share information with your consent, to comply with laws, provide services, protect your rights, or fulfill business obligations.
We may share your data based on the following legal bases:
-
Consent: With your specific consent for a stated purpose.
-
Legitimate Interests: To achieve our business interests (e.g., improving services).
-
Performance of a Contract: To fulfill our contract with you (e.g., processing orders).
-
Legal Obligations: To comply with laws, court orders, or governmental requests.
-
Vital Interests: To investigate potential violations, fraud, or safety threats.
We may share your data in these situations:
-
Portrait Sessions: With third-party processors (e.g., scheduling tools, payment gateways).
-
Limited Edition Prints: With Google Merchant Center (GMC) for listings (per GMC Terms of Service) and third-party processors (e.g., Wix, payment gateways).
-
Business Transfers: During mergers, sales, or acquisitions.
4. Do We Use Cookies and Other Tracking Technologies? {#cookies}
In Short: We use cookies and similar technologies to collect and store your information.
We use cookies and analytics to track website interactions for both portrait sessions and limited edition prints. You can manage cookie preferences through your browser settings, but disabling cookies may affect website functionality. Third-party services (e.g., GMC, Wix) may also use cookies, governed by their own policies.
5. How Long Do We Keep Your Information? {#inforetain}
In Short: We keep your information for as long as necessary to fulfill the purposes outlined, unless required by law.
We retain data for 1 year post-session or order, or as required by law (e.g., tax records). When no longer needed, we delete or anonymize it, or securely store it until deletion is possible.
6. How Do We Keep Your Information Safe? {#infosafe}
In Short: We protect your information through organizational and technical security measures.
We use encrypted platforms and secure storage to protect your data. However, no transmission or storage is 100% secure, so transmission to/from our website is at your own risk. Access our website within a secure environment.
7. What Are Your Privacy Rights? {#privacyrights}
In Short: You have rights to access, rectify, or delete your personal information, depending on your region.
Portrait Sessions and Limited Edition Prints
-
Texas DTPA: You may have rights under Tex. Bus. & Com. Code § 17.41 et seq. Contact us to resolve concerns.
-
CCPA/CPRA (California Residents):
-
Request access to or deletion of your data.
-
Opt-out of data sales (we do not sell data).
-
-
GDPR (EU Residents):
-
Request access, rectification, or erasure of your data.
-
Restrict processing or request data portability.
-
You can withdraw consent at any time, but this won’t affect prior lawful processing. To exercise these rights, contact us using the details below. If you believe we’re unlawfully processing your data, you can complain to your local data protection authority (e.g., EU: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm).
8. Do We Make Updates to This Policy? {#policyupdates}
In Short: Yes, we will update this policy as necessary to stay compliant with relevant laws.
We may update this Privacy Policy, with changes effective upon posting. We’ll notify you of material changes via prominent notice or direct notification. Review this policy frequently to stay informed.
9. How Can You Contact Us About This Policy? {#contact}
If you have questions or concerns, contact us:
-
Email: info@kgsstudios.com
-
Address: KGS Studios, 107 Blue Star, San Antonio, TX 78204, United States